Project Coordinator (Assistant)
SS Stehr LLC SS Stehr LLC Schofield, WI Schofield, WI Part-time Full-time Part-time Full-time $38,000 - $45,000 a year $38,000 - $45,000 a year 9 days ago 9 days ago 9 days ago The Assistant Project coordinator will work directly with project managers/ superintendents to ensure that all aspects of the construction process proceed efficiently and on time Project related responsibilities Set up both electronic and hard job files for new projects Assemble construction documents to prepare bid packages for vendors and sub- contractors Pre-screen vendors and subcontractors for upcoming projects to ensure that there are several qualified bidders for each trade.
Follow-up on bidders throughout the bid process Continually build a database of qualified vendors and subcontractors Research permit requirements for each new project, gather information, and complete necessary permit applications Coordinate with utility companies to plan permanent and temporary services Draft subcontractor agreements for Project Manager review/approval; track to ensure executed/signed agreements are returned and filed.
Ensure proper completion of equipment return/receipt reports.
Obtain, evaluate, submit, and track all submittals to owners/customers.
Prepare monthly pay requests for Project Manager approval.
Obtain materials quotes from suppliers and submit purchase orders for approval.
Prepare and track project RFIs.
Track invoices and receipts for field purchase orders and maintain field purchase order files and documentation.
Create and file documentation (e.
g.
, correspondence, reports) daily to follow-up on and/or summarize project issues, agreements, communications with owners and subcontractors, etc.
Maintain/ organize contacts for various trades and locations Customer follow-up Project invoicing and follow-up Send out monthly statements Service invoicing Assist in the implementation of new software as needed Administrative Pick up and process mail Bank Deposits Bookkeeping/ coordinate with the bookkeeper Job Costing Quickbooks Entry Invoicing Maintain subcontractor records Insurance certs W-9 Lien releases Maintain employee records Qualifications - Proficiency in Microsoft excel and word, construction management software, project scheduling, project management, and project coordination is a plus - Familiarity with ProCore is a plus.
- Ability to read blueprints, understand contracts, manage time effectively, and interpret schematics.
- Knowledge of QuickBooks is preferred.
Job Types:
Full-time, Part-time Pay:
$38,000.
00 - $45,000.
00 per year Expected hours:
30 - 40 per week
Benefits:
Health insurance Paid time off Compensation package:
Bonus opportunities Weekly pay Schedule:
Monday to Friday Ability to Relocate:
Schofield, WI 54476:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Follow-up on bidders throughout the bid process Continually build a database of qualified vendors and subcontractors Research permit requirements for each new project, gather information, and complete necessary permit applications Coordinate with utility companies to plan permanent and temporary services Draft subcontractor agreements for Project Manager review/approval; track to ensure executed/signed agreements are returned and filed.
Ensure proper completion of equipment return/receipt reports.
Obtain, evaluate, submit, and track all submittals to owners/customers.
Prepare monthly pay requests for Project Manager approval.
Obtain materials quotes from suppliers and submit purchase orders for approval.
Prepare and track project RFIs.
Track invoices and receipts for field purchase orders and maintain field purchase order files and documentation.
Create and file documentation (e.
g.
, correspondence, reports) daily to follow-up on and/or summarize project issues, agreements, communications with owners and subcontractors, etc.
Maintain/ organize contacts for various trades and locations Customer follow-up Project invoicing and follow-up Send out monthly statements Service invoicing Assist in the implementation of new software as needed Administrative Pick up and process mail Bank Deposits Bookkeeping/ coordinate with the bookkeeper Job Costing Quickbooks Entry Invoicing Maintain subcontractor records Insurance certs W-9 Lien releases Maintain employee records Qualifications - Proficiency in Microsoft excel and word, construction management software, project scheduling, project management, and project coordination is a plus - Familiarity with ProCore is a plus.
- Ability to read blueprints, understand contracts, manage time effectively, and interpret schematics.
- Knowledge of QuickBooks is preferred.
Job Types:
Full-time, Part-time Pay:
$38,000.
00 - $45,000.
00 per year Expected hours:
30 - 40 per week
Benefits:
Health insurance Paid time off Compensation package:
Bonus opportunities Weekly pay Schedule:
Monday to Friday Ability to Relocate:
Schofield, WI 54476:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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